Business memos are a common type of communication that is used by employees to exchange information and ideas as fast and as conveniently as possible. In such a way, they use semi-formal or informal speech short e-mails, e-memos, hardcopy memos, and other methods of communication. Usually, it’s routine and usual information important between business environments related to the working process.
- Here are some examples of business memos topics:
- Important announcements for employees like hiring, holidays, and so forth.
- Date and time of upcoming events, meetings, and discussions.
- Changes of rules, prices, or policy.
- Providing some new plans and directions.
- Nearest reports submission and gathering.
Even though business memos are mostly informal, there are some rules for making them right and understandable. Let’s take a look at the main recommendations and helpful business memo examples.
Tips to write a business memo
The first tip is to write hardcopy memos if it is possible. They are more effective than their electronic versions, despite they are not so convenient. It’s more likely that a person who receives a physical memo will read it immediately as the email version may be lost in the big flow of pending memos. Also, electronic memos can be hacked and important information can be leaked.
Present information in the simplest and usual way. A reader must understand it initially. Try to provide the subject of your message as clear as possible. You are free to use informal language if it’d make a memo more readable. But always remember to stay polite and use a courteous tone.
Another good point for you to make a memo more understandable and readable is to use subheadings. It helps to make a text more structured and give information more clearly and logically.
As an example, use this form of a business memo:
- Date: Month, day, year
- To: A recipient
- From: A sender
- Subject: A reason for writing
- A sign-off,
- Name and last name of the sender.